Todoing vs Asana: a simple alternative for small teams

Asana is one of the most capable project management tools ever built, and organisations that run on process get real value from it. This page is for the smaller teams, the 3 to 15 person studios, agencies and firms, who open it on a Tuesday and feel like they're flying a plane to cross the street.

Todoing is a work planner built around one question: what is each of us doing this week? Here is where each tool earns its keep.

The short version

Choose Asana if you have many teams, formal intake and approval processes, or leadership that needs portfolios and goal tracking across departments. It scales further than Todoing ever will, and it connects to almost everything.

Choose Todoing if you're a small team that plans week by week, wants everyone's workload visible on one screen, and would rather learn the tool in ten minutes than appoint an admin for it. It also costs about a fifth of the price.

Side by side

	Todoing	Asana
Built for	Teams of 3 to 15	Teams and departments at any size
Core model	A task on a person on a day; the week is the unit	Tasks in projects, grouped into portfolios
Learning curve	Minutes	Real onboarding, often a dedicated admin
Team workload view	The whole team's week on one grid, included	Workload view on higher plans
Timeline and milestones	Included, on the same calendar as the work	Timeline on paid plans
Live multiplayer	Yes, edits appear in under a second	Yes
Time tracking	Confirm-the-plan logging, no timesheets to fill (Enterprise plan)	Native time tracking on Advanced
Leave and holidays	Built in: booking, approvals, balances, public holidays (Pro plan)	Through integrations or workarounds
Estimates and quotes	Built from your own task history (Enterprise plan)	Through integrations
Automations, rules, forms	No	Yes, extensively
Integrations	Calendar feeds in and out	A catalogue of 100+ apps
Mobile	Browser app that installs to your home screen	Native iOS and Android apps
Free plan	3 people, 3 projects	Up to 10 people
Paid from	$2 per person per month	$10.99 per person per month, billed annually

Prices are correct at the time of writing, July 2026.

Where Asana is genuinely better

No point pretending otherwise. Asana has native mobile apps, an integration for nearly every tool your clients use, and automation that can route intake forms, assign reviewers and update fields while you sleep. Its reporting, goals and portfolio layers are built for leadership at organisations with many teams. If your operations live on rules and approvals, Asana is the safer choice, and the price reflects that ambition.

Where Todoing is better for a small team

Small teams have a different problem. The work changes daily, everyone wears three hats, and the tool has to be lighter than the job. Todoing keeps the whole team on one screen: every person, every day, every project in its own colour, with milestones sitting on the same calendar as the tasks. Planning is dragging. A deadline at risk shows up on Tuesday, while there's still time to act on it.

The parts agencies usually buy separate tools for are already in the plan. Leave and public holidays shade the same grid you schedule on, so nobody books work onto someone's day off. Completing a task can log its planned time, which becomes budget burn on the project and, over time, honest per-task-type estimates you can quote from. None of it asks anyone to fill in a timesheet.

And the price is small-team shaped: free for 3 people and 3 projects, $2 per person per month for unlimited use, $6 for everything. At the time of writing, five people on Asana Starter cost about $55 a month. The same five on Todoing Pro cost $10.

Switching

There's no import wizard, and honestly a small team doesn't need one. Bring next week, not your archive: create your projects, drop the week's tasks onto people and days, and set the milestones you're actually committed to. Most teams have their first real week planned inside half an hour. The archive can stay in Asana, readable whenever you need it.

Three questions people ask

Is Todoing a good Asana alternative?

For a team of 3 to 15 that plans week by week, yes. You trade Asana's automations and integrations for a planner the whole team actually keeps up to date, at about a fifth of the price.

Can Todoing replace Asana for a big organisation?

Mostly no, and we'd rather say so here than after you've moved. Portfolios, intake forms, approval chains and enterprise admin are Asana's home ground. Todoing stops at the team.

Does Todoing have a free plan?

Yes: 3 people and 3 projects, free for as long as it fits, and every new workspace starts with 14 days of the full feature set. It doesn't ask for a card.

Also weighing other tools? See Todoing vs ClickUp, Todoing vs Monday.com, Todoing vs Notion, Todoing vs Trello.