ToDoing vs Resource Guru: bookings or the plan itself

Resource Guru is a booking calendar for people. You block out Priya on the brand refresh for Thursday and Friday, the system refuses to double-book her, and if she is already full you join a waiting list for her time. Its heritage is studio scheduling, so it books rooms and edit suites as happily as people, and End the sentence after "as happily as people." (i.e. delete ", and agencies have trusted it for over a decade").. This page is for teams of 3 to 15 deciding whether they need a booking layer at all.

ToDoing is a work planner built on a different premise: the task itself carries the who and the when, so the schedule and the work are one thing.

The short version

Choose Resource Guru if you have a larger team, a person whose actual job is resource management, and a task tool (Asana, Jira, Trello) you intend to keep. Its clash prevention, waiting list and availability reporting are solid, and it books rooms and equipment too. It is very good at that job.

Choose ToDoing if you are a small team tired of keeping two systems in step. In ToDoing the task is the booking: drag it onto a person and a day and the plan, the workload view and the to-do list all update at once, with leave and public holidays already shading the same grid.

Side by side

	ToDoing	Resource Guru
Built for	Teams of 3 to 15	Resource managers at teams of most sizes
Core model	A task on a person on a day; the task is the allocation	Bookings on a resource calendar, beside your task tool
Learning curve	Minutes	Quick for the scheduler; the team still lives in the task tool
Team workload view	The whole team's week on one grid, included	Availability and utilisation views, a core strength
Timeline and milestones	Included, on the same calendar as the work	Bookings only; milestones stay in your PM tool
Live multiplayer	Yes, edits appear in under a second	Shared calendar
Time tracking	Ticking a task done logs its planned time (Enterprise plan)	Bookings record planned hours; actuals live where the work does
Leave and holidays	Booking, approvals, balances, public holidays by country and region (Pro plan)	Its focus is bookings and availability
Estimates and quotes	Built from your own completed-task history (Enterprise plan)	Outside its scope
Integrations	Calendar feeds in and out	Sits beside your PM stack
Mobile	Browser app that installs to your home screen	Native iOS and Android apps
Free plan	3 people, 3 projects	Paid plans only
Paid from	$2 per person per month	Around $5 per person per month

Prices are correct at the time of writing, July 2026.

Where Resource Guru is genuinely better

Booking is a discipline, and Resource Guru is built around it. Clash prevention actually prevents clashes: you cannot double-book a person by accident, and the waiting list turns an overbooked designer into an orderly queue instead of a Slack argument. It books rooms, kit and edit suites alongside people, which matters to any studio with shared physical resources. Its availability and utilisation reporting answers questions ToDoing does not try to answer, like what percentage of billable capacity the team ran at last quarter. It scales well past fifteen people, and at around $5 a person a month the price is fair for what it does. If your task tool is staying and you want a proper scheduling layer beside it, this is the one to pick.

Where ToDoing is better for a small team

A booking says Priya, Thursday and Friday, brand refresh. It does not say what she is doing, so someone writes the tasks in Asana or Trello anyway, and now the same two days exist in two systems. When the plan changes on Wednesday, and it always changes on Wednesday, a person has to update both or let them drift. On a fifty-person team that person is a resource manager. On a five-person team it is whoever forgets last.

ToDoing collapses the two. The task is the booking. Drag it to another day or another person on the Overview grid, and both the schedule and the work move together, live for everyone within a second. Milestones sit on the same calendar, so a slipping deadline is visible days before it slips. Booked leave and public holidays shade the grid you plan on, which means nobody schedules work onto someone's day off. There is nothing to reconcile because there is no second system.

Start the sentence "Five people on Resource Guru's entry plan cost about $25 a month"; the dated caveat under the table already covers it., and the same five on ToDoing Pro cost $10. That gap is smaller than the one with the big PM suites, so price alone should not decide this. The real saving is the task tool you no longer pay for, and the Wednesday afternoons nobody spends keeping two calendars honest.

Switching

There is no import wizard, and a small team does not need one for this move. Bring next week, not the archive. Create your projects, drop the coming week's tasks onto people and days, set the milestones you are genuinely committed to, and let the team plan from there. Rephrase as an instruction rather than a statistic, e.g. "Half an hour of dragging tasks onto people and days is enough to plan from." Do not attribute behaviour to "most teams". The habit worth carrying over is the weekly one: plan the week, not the backlog.

Three questions people ask

Is ToDoing a good Resource Guru alternative?

For a team of 3 to 15, yes. The condition is that you want one system rather than a better second one. ToDoing replaces both the booking layer and the task tool with a single weekly planner. If you intend to keep Asana or Jira and only need scheduling beside it, Resource Guru fits that shape better. Ship the Float comparison in the same build, or drop the sentence until /vs/float/ is live: end the paragraph at "...Resource Guru fits that shape better."

Can ToDoing book meeting rooms and equipment?

Honestly, no. ToDoing schedules people, and only people. An overloaded day is visible on the grid, but there is no hard clash block, no waiting list, and no way to book an edit suite. If shared rooms and kit are part of your scheduling problem, Resource Guru handles them properly and ToDoing does not.

Does ToDoing have a free plan?

Yes: 3 people and 3 projects, free for as long as that fits, and every new workspace starts with a 14-day trial of the full Enterprise feature set. It doesn't ask for a card.

Also weighing other tools? See ToDoing vs Float, ToDoing vs Asana, ToDoing vs ClickUp, ToDoing vs Monday.com, ToDoing vs Notion, ToDoing vs Trello.