Todoing vs Notion: move the week out of the wiki

Notion might be the best wiki ever shipped. Meeting notes, proposals, client docs, the company brain: teams are right to love it, and nothing below argues otherwise. Projects, though, arrive in Notion as a database you design yourself. It starts as one tidy table. Then the views multiply, someone adds a status formula, the timeline drifts out of date, and the plan becomes a page someone has to garden.

The honest position, and the one this page takes: keep Notion. Move the week out of it.

The short version

Run projects in Notion if you want everything in one connected workspace, your team is disciplined about maintaining views, and someone genuinely enjoys owning the system. Flexibility this deep is a real capability.

Plan the week in Todoing if the project database keeps fraying. A task is always on a person and a day, the team's week is the home screen, and there is no schema to own. The wiki stays exactly where it is.

Side by side

	Todoing	Notion
Built for	Weekly team planning	Docs, wikis and databases for anything
Core model	A task on a person on a day; the week is the unit	Databases with views you design
Setup	Sign in and start	You design the system, then maintain it
Docs and wiki	No	The best there is
Team workload view	The whole team's week on one grid, included	Not native; a view someone builds and tends
Timeline and milestones	Included, on the same calendar as the work	Timeline view on databases
Live multiplayer	Yes, edits appear in under a second	Yes
Time tracking	Confirm-the-plan logging, no timesheets to fill (Enterprise plan)	Not native
Leave and holidays	Built in: booking, approvals, balances, public holidays (Pro plan)	Not native
Estimates and quotes	Built from your own task history (Enterprise plan)	Formula fields you fill and maintain
Automations	No	Database automations on paid plans
Mobile	Browser app that installs to your home screen	Native apps
Free plan	3 people, 3 projects	Generous for personal use; shared team workspaces hit block limits quickly
Paid from	$2 per person per month	About $10 per user per month, billed annually

Prices are correct at the time of writing, July 2026.

Where Notion is genuinely better

The wiki, without contest. Docs that link to anything, databases that can model anything, pages your clients can read, and one search across all of it. If your team's knowledge lives in Notion, that's the right home for it, and the native apps and steadily improving AI features sweeten the deal. Todoing doesn't do documents at all, and won't pretend to.

Where Todoing is better for a small team

A database can hold tasks, but it doesn't insist on anything. Nothing in Notion requires a task to have an owner and a day, so the plan's accuracy depends on the discipline of its busiest people, which is exactly when discipline runs out. Todoing insists. A task lives on a person and a day or it lives in Someday, and that one constraint is what keeps the week view true.

It also means nobody owns a schema. There are no views to design, no formulas to repair, no page gardening. The team's week is simply there: every person, every day, every project in its own colour, milestones on the same calendar so a slipping deadline is visible on Tuesday. Leave and public holidays shade the grid. Ticking a task done can log its planned time and, over months, that history becomes per-task-type estimates you can quote from. None of it existed in your project database, because someone would have had to build it.

On price, five people on Notion Plus cost about $50 a month. The same five on Todoing Pro cost $10, and if you keep Notion for the wiki, the two together still cost less than most single tools on these comparison pages.

Working together

This is the one page in this series where the answer is usually both. Keep briefs, notes and decisions in Notion; plan the week in Todoing; paste the Notion link into a project update in Todoing when the context matters. Each tool keeps the job it's best at.

Three questions people ask

Is Todoing a good Notion alternative for project management?

For the planning half, yes. You trade infinite flexibility for a planner with opinions: every task on a person and a day, the week on one screen, nothing to maintain.

Should we keep Notion if we move planning to Todoing?

Almost certainly. The wiki is Notion's home ground and Todoing doesn't compete with it. Most teams end up with docs in Notion and the week in Todoing.

Does Todoing have a free plan?

Yes: 3 people and 3 projects, free for as long as it fits, and every new workspace starts with 14 days of the full feature set. It doesn't ask for a card.

Also weighing other tools? See Todoing vs Asana, Todoing vs ClickUp, Todoing vs Monday.com, Todoing vs Trello.