ToDoing vs Teamwork.com: a lighter planner for client teams

Teamwork.com is built for client work, and it says so on every page. Projects, time tracking, budgets, retainers and invoices sit in one system, clients can be invited in to review and approve, and the higher plans add workload planning, automations and profitability reports. For an agency that wants to run its whole operation in one tool, it is a serious option. For a team of 3 to 15, the question is whether it needs quite that much.

ToDoing is a work planner for small teams. A task lives on a person and a day, the team's week sits on one grid, milestones share the calendar with the work, and leave and public holidays are on that calendar too.

The short version

Choose Teamwork.com if you bill by the hour and want time, budgets, retainers and invoices in the same place as the projects, or if clients need to log in, review files and sign off. It does far more than ToDoing, it connects to tools such as HubSpot, QuickBooks, Xero and Slack, and it has native apps.

Choose ToDoing if what you need most is a clear plan of who is doing what this week, in a tool the whole team can start using the same day. The weekly planner, the team grid, milestones and leave come together on the Pro plan at $2 per person per month.

Side by side

	ToDoing	Teamwork.com
Built for	Teams of 3 to 15 planning project work	Client services businesses, from small agencies to large ones
Core model	A task on a person on a day	Projects with task lists, viewed as a list, board, table or Gantt chart
Learning curve	Minutes	A broad product with a lot to configure
Team workload view	The whole team's week on one grid, included	Workload planning and live capacity on Accelerate and above
Timeline and milestones	Milestones on a gantt, on the same calendar as the tasks	Gantt charts, milestones and dependencies
Time tracking	Ticking a task done logs its planned time, with a one-tap adjust (Enterprise)	Timers and timesheets, billable and non-billable time
Budgets and invoicing	A budget per tracked project with a burn bar (Enterprise); no invoicing	Budgets, retainers and invoices from logged time
Clients	Not built for client access	Client users, proofing and approvals
Leave and holidays	Booking, approvals, balances, public holidays by country and region (Pro)	Unavailable time in the workload planner on higher plans; not a leave system
Integrations	Calendar feeds in and out	Slack, Microsoft Teams, HubSpot, QuickBooks, Xero, Zapier and more
Mobile	Browser app that installs to your home screen	Desktop and mobile apps
Free plan	3 people, 3 projects, 100 tasks in total	Up to 5 users and 5 projects
Paid from	$2 per person per month	$9.99 per user per month billed yearly, minimum 3 users

Prices are correct at the time of writing, November 2026.

Where Teamwork.com is genuinely better

For an agency that bills its time, Teamwork.com covers the whole loop: estimate a job, schedule it, track the hours, watch the budget, and turn the logged time into an invoice, with retainers handled as their own thing. ToDoing stops well short of that. It tracks time and shows a project's budget burning down, but it doesn't send invoices, handle retainers or report profitability. Teamwork.com also lets clients into projects to review work and approve files, which saves a lot of email for agencies with demanding clients, and its integrations reach the CRM and accounting tools a growing agency is likely to run. Its automations take repetitive admin off people's hands, and its higher plans schedule people by role and skill, which matters once an agency is big enough to plan around roles rather than names.

Where ToDoing is better for a small team

A team of eight rarely uses most of that, and still has to set it up. ToDoing does less, and what it does is show who is doing what this week: each person's week day by day, and the team's week on one grid where work can be dragged to whoever has room. Unfinished tasks roll forward to today with their original date recorded, so slipped work stays visible without anyone maintaining it.

Leave is part of the plan, which Teamwork.com doesn't attempt. Booking, approvals, allowances and public holidays live inside ToDoing, approved leave shows on the grid, and the task form warns you when you give someone a task on a day they are on leave.

The difference in price is large for a small team. At the time of writing, eight people on Teamwork.com's Basics plan cost about $80 a month billed yearly, and workload planning needs Accelerate, about $200 a month for the same eight. Eight people on ToDoing Pro cost $16 a month, or $48 a month on Enterprise, which adds time tracking, estimates and the morning brief.

Switching

There is no import from Teamwork.com, and its time entries and invoices are records you will want to keep where they are anyway. Start ToDoing with the work that is live: the projects in progress, the next two weeks of tasks on people and days, and the milestones you are committed to. If you bill from logged time, keep an invoicing tool beside ToDoing, since ToDoing exports time as CSV on Enterprise but doesn't invoice. Plan the week, not the backlog sets out how we think about planning a week.

Three questions people ask

Is ToDoing a good Teamwork.com alternative?

For a small team whose main need is planning the week, yes, and it costs a fraction as much. For an agency that runs time, budgets, retainers, invoicing and client approvals in one place, Teamwork.com does far more, and ToDoing would leave gaps you would fill with other tools.

Does ToDoing do invoicing?

No. On Enterprise, tracked projects show logged time against a budget and export to CSV, with rates visible to admins only, but invoices are made elsewhere.

Can I see team capacity in ToDoing?

Yes, in the sense most small teams mean it. The team grid shows every person's week, the task composer tells you how full someone's week is before you give them work, and on Enterprise, Insights shows who has room this week and next. There are no utilisation targets or role-based scheduling.

Also weighing other tools? See ToDoing vs Basecamp, ToDoing vs Timetastic, ToDoing vs Float, ToDoing vs Resource Guru, ToDoing vs Asana, ToDoing vs ClickUp, ToDoing vs Monday.com, ToDoing vs Notion, ToDoing vs Trello.