Todoing vs Trello: when your team outgrows the board

Trello is where a lot of teams learn to love simple software. A board, some lists, cards you drag: it's the least intimidating project tool ever made, and the mobile apps are still among the best anywhere. This page is about the moment the board stops answering the question you're actually asking.

A board tells you what state things are in. It doesn't tell you that Thursday is overbooked, that two people come free next week, or that a milestone lands three days before the work scheduled for it finishes. Those are time questions, and columns called To do, Doing and Done don't have a time axis.

Todoing starts from the time axis: a task on a person on a day, a week the whole team can read at a glance.

The short version

Stay on Trello if the board genuinely covers it: a shared list of work moving through stages, no capacity arguments, no deadlines creeping up on anyone. Simple is a feature, and Trello does simple with a decade of polish.

Choose Todoing when the questions change: who's on what this week, can we take this job on, why is that milestone at risk. The week grid answers those the way a board answers status, and it stays just as easy to keep current.

Side by side

	Todoing	Trello
Built for	Teams of 3 to 15 planning the week	Anyone moving cards through stages
Core model	A task on a person on a day; the week is the unit	Cards in lists on boards
Learning curve	Minutes	Minutes
Team workload view	The whole team's week on one grid, included	Not built in; power-ups
Timeline and milestones	Included, on the same calendar as the work	Timeline and Calendar views on Premium
Live multiplayer	Yes, edits appear in under a second	Yes
Time tracking	Confirm-the-plan logging, no timesheets to fill (Enterprise plan)	Through power-ups
Leave and holidays	Built in: booking, approvals, balances, public holidays (Pro plan)	Not built in
Estimates and quotes	Built from your own task history (Enterprise plan)	Not built in
Automations	No	Butler, included with per-plan limits
Mobile	Browser app that installs to your home screen	Native apps, among the best
Free plan	3 people, 3 projects	Generous; up to 10 boards per workspace
Paid from	$2 per person per month	$5 per user per month; Timeline needs Premium at about $10

Prices are correct at the time of writing, July 2026.

Where Trello is genuinely better

Simplicity with polish, everywhere. The native apps are fast on every platform, Butler automates card chores on every plan, and the template and power-up ecosystem bolts on almost anything, with Atlassian behind it all. For personal boards, lightweight pipelines and checklists you share with anyone, Trello remains hard to argue with. Teams rarely leave because Trello got worse. They leave because the work got dimensional.

Where Todoing is better for a small team

Dimensional means time and people, and that's the grid. In Todoing every task sits on a person and a day, so the week view is also the workload view: scan a row to see one person's week, scan a column to see who's on what today. Milestones live on the same calendar as the tasks, which is how a Tuesday glance catches a Friday problem. Moving work is dragging it, same as cards, except the move means something: a new day, a new owner, a visible trade.

The team layer boards never grew is built in. Leave and public holidays shade the grid, so nobody plans work onto someone's day off. Ticking a task done can log its planned time, which becomes budget burn on the project and, over time, per-task-type estimates you can quote from. No power-up hunting, and nobody fills in a timesheet.

On price, five people on Trello Premium, the plan with the Timeline and Calendar views, cost about $50 a month, or about $25 on Standard without them. The same five on Todoing Pro cost $10, with the week grid, milestones and leave included.

Switching

There's no import wizard, and coming from Trello you won't miss one. Bring next week, not your boards: create your projects, drop the week's tasks onto people and days, set the milestones you're committed to. The dragging will feel familiar within a minute. Old boards stay readable in Trello whenever you need the history.

Three questions people ask

Is Todoing a good Trello alternative?

For a team that needs to know who is doing what each day, yes. If you're a solo user or the board is purely a pipeline, Trello is still the right tool and the cheaper one.

Can Trello show who's working on what each day?

Partially, with effort. Premium's Calendar and Timeline views get closer, and strict labels or swimlanes can approximate a person-per-day read. It stays a workaround, because cards model stages, and days are not stages.

Does Todoing have a free plan?

Yes: 3 people and 3 projects, free for as long as it fits, and every new workspace starts with 14 days of the full feature set. It doesn't ask for a card.

Also weighing other tools? See Todoing vs Asana, Todoing vs ClickUp, Todoing vs Monday.com, Todoing vs Notion.