ToDoing vs Timetastic: leave tracking with the work plan attached

Timetastic is one of the best-known leave apps for small businesses, and it has earned that. People book time off in a couple of taps, managers approve it from their phones, and everyone can see who is off this week without asking. If your team already uses it, or is about to, the useful question is whether leave could live in the same place as the work, and that is what this comparison is about.

ToDoing is a work planner for small teams with leave built in. Tasks sit on people and days, and approved leave sits on the same calendar, so the person planning the week can see who is away while they plan it.

The short version

Choose Timetastic if you want a leave app that does only leave, and does it well. It has native mobile apps, connects to Slack and Google Workspace, syncs into Outlook, Gmail and Apple calendars, and on its Pro plan adds booking limits, absence trends and company-wide reports. If you run shifts, its Rota & Time Clock plan handles rotas and timesheets as well.

Choose ToDoing if your team plans project work and you would rather run one system than two. Leave is booked, approved and balanced inside the planner, it shows on the team grid once approved, and the task form warns you when you give someone work on a day they are on leave. The planner and leave together cost $2 per person per month.

Side by side

	ToDoing	Timetastic
What it is	A work planner with leave built in	A leave app, with rotas and a time clock on a separate plan
Requests and approvals	A named approver per person with a backup, auto-approve per person, emails both ways	Requests and approvals, with a shared calendar of who is off
Allowances	Per leave type: yearly allowance, working or calendar days, carry-over with a cap, pro-rata for joiners	Allowance records per leave type, with leave accruals
Public holidays	By country and region	Over 3,000 regions
Rules	A warning when more than a set number of people would be off	Booking limits per leave type on Pro
Reports	CSV exports of bookings, days per person and balances	Basic reports, with absence trends, company-wide reports and its burnout board on Pro
Work planning	Weekly planner, team grid, projects, milestones on a gantt	Not a work planner; rotas for shift workers on its Rota plan
Leave on the plan	Approved leave shows on the planning grid, and the task form warns about clashes	Leave sits in its own calendar
Integrations	Calendar feeds in and out	Slack, Google Workspace, calendar sync, Microsoft Teams on Pro, Sage 50 and QuickBooks
Mobile	Browser app that installs to your home screen	Native mobile apps for staff and managers
Free plan	3 people, 3 projects, 100 tasks, without leave	No free plan; a 30-day free trial
Paid from	$2 per person per month, planner and leave together	$1.50 per user per month on Business, $2.50 on Pro

Prices are correct at the time of writing, November 2026, and are in US dollars.

Where Timetastic is genuinely better

Timetastic has done only leave for years. The mobile apps make booking and approving quick for people who are rarely at a desk. Its Slack and Teams connections put requests and the day's absences where a lot of teams already talk, and calendar sync means leave turns up in Outlook or Gmail on its own. On Pro it can limit bookings by leave type and shows absence trends, including its burnout board, which flags people who haven't had a break in a while, and that kind of reporting matters once a company is large enough to have an HR lead. It also suits companies that are nothing like a project team: if your people work shifts, its Rota & Time Clock plan builds the rota and turns clock-ins into timesheets, which ToDoing doesn't attempt. And for leave alone, its Business plan costs a little less per person than ToDoing Pro.

Where ToDoing is better for a small project team

A standalone leave app can't fix one thing on its own: the plan doesn't know about the leave. Somebody approves a week off in the leave app, and the person planning work looks at a different screen, where that week is empty. In ToDoing the two are one calendar. Approved leave shows on the team grid, public holidays are marked, and the task form warns you when you give someone a task on a day they are on leave.

Each leave type holds its own rules, including calendar-day counting for leave such as maternity and carry-over up to a cap, and joiners get a pro-rated allowance from their start date. A booking shows its real cost before it is sent, with holidays skipped, the balance it leaves and who else is away. A difference for one person is set on that person, with a note, rather than in a spreadsheet beside the system.

The price comparison depends on what else you pay for. Eight people on Timetastic Business cost $12 a month, and that buys leave. The same eight on ToDoing Pro cost $16 a month, and that buys leave plus the planner, projects, milestones and the team view, so if Timetastic sits next to a paid task tool, the total is usually higher than ToDoing alone.

Switching

There is no import from Timetastic, and you can run the two side by side for a while. On ToDoing Pro, paste Timetastic's calendar link into the leave settings and absences are mirrored onto the planning grid, read only. ToDoing matches each absence to a person by the name on the event, so check that the names line up. When you are ready to move leave across, set up the leave types and allowances, record the days each person has already taken this year as an adjustment (minus 8 days, say), and book the leave that is still to come. Past leave can stay in Timetastic's reports.

Three questions people ask

Is ToDoing a good Timetastic alternative?

For a small team that plans project work, yes, because it replaces the leave app and the task tool together and keeps them on one calendar. If you want a standalone leave app with native mobile apps, Slack and Teams connections and absence reporting, or you run shifts, Timetastic is the better fit.

Can I keep Timetastic and still use ToDoing?

Yes, on Pro. Paste Timetastic's calendar link into ToDoing's leave settings and absences show on the planning grid, read only, matched to people by name. Booking and approving stay in Timetastic.

Does ToDoing's free plan include leave?

No. The free plan covers 3 people, 3 projects and 100 tasks in total, and leave is part of Pro at $2 per person per month. Every new workspace gets the full feature set free for 14 days, without a card.

Also weighing other tools? See ToDoing vs Basecamp, ToDoing vs Teamwork.com, ToDoing vs Float, ToDoing vs Resource Guru, ToDoing vs Asana, ToDoing vs ClickUp, ToDoing vs Monday.com, ToDoing vs Notion, ToDoing vs Trello.