The whole productFree, Pro and Enterprise

Every feature in ToDoing, from the weekly planner to the gantt chart.

Write down what you are doing this week, and put a date on what each project has to hit. The gantt chart and the team view draw themselves off those two things. Leave sits on the same calendar, and three heavier tools wait behind a switch for teams that bill their time.

Morning brief Estimation engine Task and time tracking

The planner, the milestones, the gantt and the team view are on every plan, Free included. Leave needs Pro. The AI brief, the estimates and time tracking need Enterprise.

The planner

The weekly planner is a column per day and a card per task.

Type a task, press Enter, and it lands on the day you were looking at. Drag it somewhere else when the week changes, or park it in Someday with no date at all.

  • A three day job takes up three days, so a week that is full looks full.
  • Two people can share a task, one leading and one supporting, and it shows on both their weeks.
  • Someday holds everything you have agreed to do and not yet agreed when.
My week Mon 12 to Fri 16
Who is on what

Team capacity and resource planning, read off the tasks you already wrote.

Rows are people, columns are days. Flip the pivot and rows become projects over the same week. Drag a bar onto another day to move the work, or onto someone else's row to hand it over.

  • Nobody books anyone. The grid is the tasks your team already has, turned sideways.
  • Anyone away has a row of their own, so a missing Thursday is visible before you promise it.
  • When a colleague moves something, it moves on your screen in about a second.
Team · this week 3 people · 5 days
Projects and milestones

A gantt chart for small teams, and nobody maintains it.

Put a date on what a project has to hit and it appears on a gantt across every project at once. Drag it to a new date and the deadline moves with it.

  • A milestone can have no date yet, which is what most plans look like in week one.
  • Open one and you get notes, a checklist, a thread, an owner and the work linked to it.
  • An overdue milestone says missed and stays missed until you reopen it.
Projects · overview 3 projects · 4 milestones
Nothing to administer

Work you did not finish moves itself to today.

Every working morning, anything still open from an earlier day arrives on today. Blocked work rolls with it and stops counting as effort while it waits on somebody else. You never open a stale week.

It also remembers the first date you gave it.

ToDoing stores the day a task was first planned for, and the estimate it first carried, and never writes over either. Reschedule as often as the week needs. The original is still there.

Which is why the hit rate means something.

Most tools measure you against the plan as it stands today, and moving a date quietly rewrites the thing you were being measured on. Here, a date you missed says missed.

Time off

Leave and public holidays, on the calendar the work is already on.

Someone asks for a day, one named approver taps yes, and their week goes amber for everyone. Try to schedule them onto a day they are off and ToDoing says so before you save.

  • Public holidays arrive per person by real region, so England and Scotland differ and a Nairobi holiday does not close the London office.
  • Approved days come out of that person's capacity, so the plan stops promising time nobody has.
  • Already book leave somewhere else? Paste that calendar link and the days show up here, read only. Booking needs Pro. Holidays are on every plan.
Your workspace

Set your working week once, then add people with a link.

Choose the days you work, the day your week starts, and the timezone the workspace runs on. A four day week is a setting. So is Sunday to Thursday.

No passwords

People join with a Google account or a sign-in link sent to their email. Nobody creates a password, and nobody resets one.

New hires land in the right place

Set your company domains and anyone signing up from one of them joins your workspace on their own.

One account, several teams

A contractor working with three clients switches between three workspaces without signing out of anything.

The rest

The parts that never make a features page.

None of these will sell you the product. Every one of them is a reason somebody is still here in month three.

Three themesWarm, cool and dark. A person picks one and it is theirs, not the workspace's.
It installsAdd it to a phone home screen and it opens like an app, with the same week already in it.
Built for a phoneThe five day grid becomes a day at a time, with the week as a strip you drag onto.
Project updatesA short feed per project, with formatting and reactions, for the note that is not a task.
Shared documentsUpload a file or link one, and everybody in the workspace can find it.
Calendar feedsSubscribe to your leave, or the team's, from Google Calendar, Outlook or Apple Calendar.
An activity logEvery change, who made it and when, for the owner and admins of the workspace.
Hosted in the EUEvery workspace is isolated at the database, not by code that remembers to check.
A small celebrationTick a task off and something happens in the corner of the screen. We are not sorry.
Optional

The tools for people who bill for the work.

Time tracking, an estimation engine and a daily AI brief, each behind a switch in your workspace settings. Turn all three off and the planner behaves exactly as it did before. Every new workspace starts on a 14 day trial with them on, so you can look before you decide.

01

Daily AI morning brief

Press Generate and it reads the whole team's day, then writes it up in a couple of paragraphs. Who is set up for what, and the two or three things that want a decision before lunch.

  • The counts, the dates and the capacity figures come straight out of your plan. The AI only writes the sentences around them.
  • Flags that need a decision today come first, under Decide now. The rest sit under Worth watching.
  • Paste your standup notes and it checks them against the plan, person by person. The weekly digest emails the week ahead to up to ten people, on the day and hour you pick.
Morning brief Tue 13 May · 07:04
22tasks scheduled
1 of 6people away
2commitments due

Today is heavy on the migration and light everywhere else. Two things want a decision before lunch.

Decide now
Capacity

Priya is on the cutover today and away Thursday and Friday. Two of her days this week have nowhere to go.

Commitment

Sign-off is due Friday and still has no work linked to it.

Worth watching
Drift

Website has moved twice this month, both times on the same task.

◆Three measured figures, then the flags. The ones under Decide now are the ones worth interrupting somebody for.
02

Estimation engine

ToDoing quietly learns how long each kind of task really takes, with no timesheets, and turns that history into honest quotes for your next piece of work.

  • It reads how long finished tasks actually took, so there is nothing to fill in.
  • The median is the typical job. The p80 is the figure four jobs in five came in under, and that is the one to quote.
  • The accuracy tab shows where each kind of task runs over, and by how much.
Estimate · Brand refresh Built from 51 finished tasks
An estimate built from past task durations. For each task type: the quantity, the median days, the eightieth percentile days, and the number of finished tasks the figures are drawn from.
Task typeQtyMedianp80From
Discovery workshop11.5d2d9 tasks
Strategy and naming16d8.5d14 tasks
Design concepts32d3d22 tasks
Build and QA18d11d6 tasks
21.5 daysmedian
30.5 daysat p80, the figure to quote

Across 95 measured tasks your estimates run 18 percent over. Two in three land within 20 percent.

◆Save a quote and the figures freeze with the rate card behind them. Six months later you can still show a client how the price was built.
03

Task and time tracking

Tick a task done and its time is logged. That is the whole of it. Nobody starts a timer, and nobody fills in a timesheet on a Friday afternoon.

  • Switch it on project by project, so the client work is tracked and the internal work is left alone.
  • Tick a task done and its planned days are logged. Change the figure in one tap if it was wrong.
  • Bill in days or in hours, per person or at a blended rate.
Website relaunch · Tracking Days · budget 30
Cutover dry run 1d
1 day loggedChange
24 of 30 days used80%
Amara9d
Ben8.5d
Priya6.5d
◆Nobody opened a timesheet to build this. Set a budget and a percentage, and your admins get an email when the project crosses it.
A calmer alternative

The simple Asana, Monday and ClickUp alternative.

ToDoing is a lighter, calmer alternative to heavy project management tools. You get the same read on who is on what and what is due when, without the weeks of setup. It is free for small teams, startups, agencies and consultancies, up to three people, three projects and a hundred tasks.

See what each plan costs
Heavy tools:
  • Weeks of setup before anybody plans anything.
  • Someone owns the boards, the fields and the automations.
  • The plan is only true while everyone keeps it true.
ToDoing:
  • Write this week's tasks. That is the setup.
  • Nothing to administer. Overdue work rolls to today on its own.
  • Projects, milestones and the gantt are read off those same tasks.
Weighing ToDoing against something specific?
ToDoing vs Asana Portfolios, rules and custom fields. ToDoing vs Monday.com Boards you configure per team. ToDoing vs ClickUp A very large feature set, and the setup to match. ToDoing vs Trello Cards on a board, without dates or capacity. ToDoing vs Notion A workspace you have to build first.

Turn them on the week you need them.

Start on Free and find out whether the planner alone is enough. The week, the milestones, the gantt and the team view are all in it. Leave comes with Pro, and the three tools with Enterprise. Add them the week the work starts paying for them.

Start free See pricing

Free for 3 people, 3 projects and 100 tasks. No card required.